Association of Zambians in Arizona (AZA) Minutes

Purpose: Meeting to consolidate ideas gathered thus far regarding the AZA and act on Action Items determined to advance to the proposal to be made to the AZA community at large.

 

Date: 05/01/2005

Location: Sam's Place

Commencement: 3:15 PM

Attendance:

Freddie Mwale	Patricia Sakala	Kwame Musonda	Sam Sakala
Qiana Mwale

 

 

 

 

Topics:

1. AZA Social

2. Attendance and Pentalties

3.Website Migration

4. General Remarks

 

Detailed Minutes

1. AZA Social

- Suggestion made to postpone the event because of the Tucson Bridal Shower
- Date postponed to June 18th.
- Action Item : Freddie to speak with Tom to rebook the clubhouse for the 18th. If this date is not an option, then select the following weekend - the 25th and if not then go for the weekend before, i.e. the 11th.
- Action Item : Kwame to send out an email to indicate that we are having the even on the date of the 25th. Send an email to the group regarding the plans of the committee.
- Action Item : Kwame to send Sam and Patricia the list of the Zambians currently in Arizona with information and contact information.
- Suggestion made to encourage everyone to organize events either through the committee or for the committee to do a better job of communicating this to the group.
- Action Item : Patrick to send Kwame the minutes from previous meetings held on 4/17 4/3 3/20 3/6 2/27

Action Item: Freddie to Inform Tom of change in date and hold on new date
Action Item: Kwame to send email out on new dates
Action Item: Kwame to update invitation cards

2. Attendance & Penalties

- Is missing the meeting with no valid reason ok? Should there be a fee associated with missing the meeting with no valid reason? Answer: Yes, when there is no valid reason as the by laws suggest.
- Both Patricia and Patrick missed the meeting with valid reasons in accordance with the by laws.
- Action Item : Call 24 hours before the meeting to indicate your disposition towards attendance.
- Action Item : Patricia to collect $70 from Noah ($10 missing 5/1, $10 missing 4/17, $50 membership contribution)

Action Item:Patricia to collect monies owed by Noah for meeting absences

 

3. Website Migration

- Website was still scheduled to be migrated by Kwame.

Action Item: Kwame to migrate website and send an email out indicating new status of site.

4. Topic 5

- Need to revisit the by laws
- Freddie to send out Meeting Agenda 24 hours before meeting to allow time to print and review information

End Time : 4:10 PM